Automatic invoice and document processing with AI
The AI employee reads invoices from email, photos or PDFs, extracts the supplier, amounts and VAT, checks the maths, catches duplicates and prepares them for booking in your accounting software. Uncertain documents are flagged for a person. Processing drops from minutes to seconds per document, and your accountant reviews instead of typing.
- Typical result
- ~12 min → under 2 min per document³
- Launch
- 14 days
- Department
- Finance & documents
How it works
- 01
We decide where documents come from: an inbox, a folder, photos from a phone.
- 02
We connect the accounting software or the file entries go into.
- 03
The agent reads, checks and prepares the entry; when in doubt it flags a person.
- 04
The accountant approves in batches and sees what was flagged and why.
What you get
- Invoices read from email, photos or PDFs
- Checks on amounts, VAT and duplicates
- Entries ready for your accounting software
- A list of missing or doubtful documents
Today and with an AI employee
| Today | With an AI employee | |
|---|---|---|
| Time per document | About 12 minutes | Under 2 minutes |
| Duplicates and errors | Caught by chance | Every document checked |
| What the accountant does | Types | Reviews and decides |
³ An indicative figure, not an independent study: the time depends on the documents and is measured during the audit at your company.
Frequently asked questions
Is it safe for financial data?
It can run entirely on your own server with no data leaving. Otherwise we use a cloud under contract where data is not stored or used for training.
Is it right for accounting firms?
Yes. The agent can also chase clients for their missing documents.
How much does it cost?
Every quote is custom: the price depends on the process, the tools we connect to, the volume and where the AI runs. After the free audit you get a fixed price and a forecast of what you'll save. If something won't pay off, we say so plainly.
Will it work with the software we already use?
Almost always - yes. CRM, ERP, accounting software, Gmail and Outlook, Excel and Google Sheets, WhatsApp, Telegram, online stores. If your software has no way to connect, the agent works through email, files or the screen - the way a person would.
What happens to our data?
It stays yours. You choose the level: cloud AI under a contract where data isn't stored or used for training; a private server in the EU just for you; or local AI on your own server in the office - then the data physically never leaves the building. We work under GDPR and the EU AI Act.
What if the agent makes a mistake?
We give it clear boundaries. Anything that spends money or matters goes through human approval. Every action is logged, and the hard cases go to your team.
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