AI for procurement and inventory: the order is ready, you approve
The AI employee checks stock every day, compares it with orders and minimum levels, requests quotes from suppliers and prepares an order for approval. You just press approve. Materials stop running out by surprise, and the supplier comparison is ready before you have to decide.
- Typical result
- Nothing runs out by surprise
- Launch
- 14 days
- Department
- Operations
How it works
- 01
We connect your stock records: the software, Excel or Google Sheets.
- 02
We record minimum levels, suppliers and their lead times.
- 03
The agent tracks stock, contacts suppliers and compares the quotes.
- 04
The order comes to you for approval with the best quote on top.
What you get
- A daily stock check
- Supplier requests and a quote comparison
- An order ready for approval
- An alert before anything runs out
Today and with an AI employee
| Today | With an AI employee | |
|---|---|---|
| Who watches stock | A person, when there's time | The AI employee, every day |
| Supplier quotes | Calls and emails | Collected and compared automatically |
| Running out | A surprise | Flagged in advance |
Frequently asked questions
Does it order on its own?
No, unless you allow it below a set amount. By default every order waits for your approval.
What if our stock is in Excel?
That works. The agent reads and updates the spreadsheet the way a person would.
How much does it cost?
Every quote is custom: the price depends on the process, the tools we connect to, the volume and where the AI runs. After the free audit you get a fixed price and a forecast of what you'll save. If something won't pay off, we say so plainly.
Will it work with the software we already use?
Almost always - yes. CRM, ERP, accounting software, Gmail and Outlook, Excel and Google Sheets, WhatsApp, Telegram, online stores. If your software has no way to connect, the agent works through email, files or the screen - the way a person would.
What happens to our data?
It stays yours. You choose the level: cloud AI under a contract where data isn't stored or used for training; a private server in the EU just for you; or local AI on your own server in the office - then the data physically never leaves the building. We work under GDPR and the EU AI Act.
What if the agent makes a mistake?
We give it clear boundaries. Anything that spends money or matters goes through human approval. Every action is logged, and the hard cases go to your team.
More from this department
All solutionsFree process audit
A 30-minute call: which 3 processes to automate first and how much you will save.
Free process audit